University of Notre Dame Sr. Administrative Assistant in Notre Dame, Indiana

Position Information

Job Description

The Sr. Administrative Assistant will serve as lead support to 3 leadership team members: Deputy Athletics Director, External Relations, Deputy Athletics Director, Competitive Excellence and Sr. Associate Athletics Director, Media and Brand. Provide a full range of administrative activities in support if these 3 areas. These activities include organizing meetings and agendas, scheduling events, arranging travel, working on projects and performing various other administrative tasks.

The Sr. Administrative Assistant will:

  1. Assist with organization, planning, research, meeting preparation and communication. Provide administrative support so that the daily work efforts move forward toward meeting desired goals. Participate in regularly scheduled meetings with various departments. Represent the leadership team at meetings and events as necessary.

  2. Serve as the liaison for both internal and external sources. Maintain the day-to-day calendar, all travel arrangements, expense and procard reports, confidential files and records, ticket allotments, written and e-mail correspondence. Anticipate future business-related needs, identify the items necessary to meet those needs and proactively provide the necessary information to the deputy athletics director in a timely manner.

  3. Work on special projects and other duties as assigned.

  4. Plan, coordinate and organize special events both on and off campus to support and promote department goals. Including, but not limited to, events for corporate partners, athletic department and benefactors/donors. Willing to travel and serve as the on-site coordinator for scheduled events.

Minimum Qualifications

One year certificate or training from college or technical school

Decision and creative problem-solving skills, ability to prioritize projects, meet deadlines, envision opportunities, motivated to actively pursue University and departmental goals, professional demeanor in all relationships and strong computer skills (Microsoft Office, Google, TravelND)

Job Title: Sr. Administrative Assistant

Department: Athletics-Corporate Relations (11025)

Family / Sub-Family: General Admin / Dept Admin

Career Stream/Level: NIC 3 Technician

Department Hiring Pay Range: $13.87 - $23.77/hourly

Pay ID: Bi-Weekly

FLSA Status: S3 - FT Non-exempt Hourly

Job Category: Office/Clerical

Job Type: Full-time

Schedule: Hours/Week: 40

Schedule: # of months: 12

Job Posting Date (Campus): 11/09/2018

Job Posting Date (Public): 11/09/2018

Job Closing Date: 11/30/2018

Posting Type: Open To All Applicants

Posting Number: S18901

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