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Kelly Services HR Administrative Assistant in Indianapolis, Indiana

Kelly Services is currently hiring for HR Administrative Assistant available with an industry-leading automation client of ours in the Indianapolis, IN area! This is a long-term opportunity and a great way to get your foot in the door with a large heating and air company!

  • Pay Rate: $15.00/hr

  • Shift: 8 am to 5 pm

  • Start/Duration: ASAP! 4+ month contract

Important Note: This position is recruited for by a remote Kelly Services office, not your local Kelly branch. Please send your resume and contact Katie at ( ) for immediate consideration.

Job Description:

Supports human resources management performing routine administrative duties: placing, receiving and routing telephone calls; receiving and directing visitors, typing, filing, faxing, handling incoming and outgoing mail, ordering and maintaining supplies, and providing backup coverage to other administrative desks.


  • Responsible for the FMLA Leave Administration process from initial notice of the need for leave through the return to work process.

  • This includes providing all communication required per Department of Labor guidelines, determining leave eligibility, review of medical certification/ supporting documentation as applicable, designating leave as FMLA-qualifying and tracking/managing intermittent and reduced schedule leave usage.

  • Administration of additional company offered programs in accordance with internal policy and applicable laws.

  • Ensures that employees are aware of their responsibilities and maintains communication with employees and their managers/HR Business Partners throughout the entire process as needed.

  • Advises managers and employees on the interaction of leave laws with paid time off and short-term and long-term disability benefits and works collaboratively with business partners to ensure leave compliance standards are met.

  • Maintains communication with and provides necessary information to our disability and payroll vendors

  • Oversees the return-to-work process for employees returning from continuous FMLA, or other leave(s).

  • Ensures site specific return to work processes are followed.

  • Maintains complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.

  • Ensures confidentiality of employee medical documentation and files.

  • Maintains knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws.

  • Performs other related duties as assigned.

Preferred Experience/Qualifications:

  • Basic knowledge of leave requirements and other legal protections afforded by the FMLA, ADA, and other applicable laws.

  • Excellent written and verbal communication skills.

  • Excellent interpersonal skills, capable of dealing with external sources and all levels of employees.

  • Excellent analytical and problem-solving skills.

  • Excellent organizational skills and attention to detail.

  • Previous experience with case management tool

  • Previous experience with shared services team helpful.


High School Diploma/GED required

Why Kelly ® ?

You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.

About Kelly ®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.